Executive Assistant to President

An Executive Assistant to the President of a university plays a crucial role in supporting the university’s leadership, ensuring the smooth operation of the president’s office, and facilitating communication within the institution. Here’s a breakdown of the key responsibilities and skills associated with this position: **Key Responsibilities:** * **Administrative Support:** * Manage the president’s calendar, ensuring all meetings, appointments, and events are efficiently scheduled. * Prepare and organize documents, presentations, and reports for the president. * Handle correspondence (email, phone, mail) and prioritize messages for the president. * Coordinate travel arrangements and accommodations for the president and other senior leadership. * **Communication:** * Serve as a liaison between the president’s office and internal/external stakeholders. * Draft communications, speeches, and other materials on behalf of the president. * Maintain confidentiality regarding sensitive matters and information. * **Meeting Coordination:** * Organize and prepare materials for board meetings, faculty meetings, and other strategic events. * Take and distribute meeting minutes as needed. * Ensure follow\-up on action items from meetings involving the president. * **Project Management:** * Oversee special projects and initiatives at the request of the president, including strategic planning, events, and key university activities. * Track progress, meet deadlines, and report back on outcomes. * **Event Coordination:** * Plan and execute university events, such as alumni gatherings, donor meetings, faculty/staff appreciation events, and public lectures involving the president. * Ensure the president’s involvement in university events aligns with their schedule. * **Budget and Resource Management:** * Assist with managing budgets for the president’s office. * Ensure resources are allocated efficiently and expenditures are tracked. **Key Skills:** * **Organizational Skills:** The ability to manage multiple tasks, handle complex schedules, and ensure that everything runs smoothly. * **Communication Skills:** Strong written and verbal communication skills for drafting correspondence, reports, and presentations. * **Attention to Detail:** The ability to review documents, take accurate minutes, and manage calendars without missing key details. * **Problem\-Solving:** Ability to anticipate issues and proactively solve problems to keep operations running efficiently. * **Discretion:** Handling sensitive or confidential information with professionalism and confidentiality. * **Technology Proficiency:** Familiarity with office software, scheduling tools, and communication platforms, like Microsoft Office Suite, Google Workspace, or similar tools. * **Relationship Building:** Build strong relationships with faculty, staff, students, and external partners to ensure effective collaboration. **Educational Background \& Experience:** * A degree in business administration, public administration, or a related field is often preferred. * Experience in administrative support, especially in a higher education setting, is highly valued. * Experience working with executive\-level leadership and managing high\-stakes situations. This role requires someone who is adaptable, professional, and capable of working in a fast\-paced, dynamic environment, balancing both routine administrative tasks and more strategic responsibilities. Job Types: Full\-time, Contract Work Location: In person