Executive Assistant to C-Suite Executives

WHAT WILL YOU DO Your main duties and responsibilities are: Executive Support • Provide dedicated administrative support to the CEO, including proactive calendar management, scheduling, and coordination of internal and external meetings. • Serve as the primary liaison and point of contact between executives, senior leadership, and key stakeholders. • Prepare, draft, and manage correspondence, reports, presentations, and briefing materials on behalf of the executive team. • Ensure the executives are well-prepared for meetings by compiling agendas, supporting documents, and post-meeting follow-up on action items. Operational Coordination • Plan, organize, and manage complex domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries. • Maintain organized records of documents, contracts, and reports to ensure accuracy, confidentiality, and easy accessibility. • Coordinate and support the planning of corporate events, off-site meetings, and internal functions for the executive office. • Oversee administrative processes such as expense reporting, attendance tracking, and procurement for the executive office. Project and Communication Management • Support the execution of strategic initiatives and special projects, conducting research and preparing reports or presentations as required. • Facilitate effective communication within the executive office and across departments, ensuring alignment and timely dissemination of information. • Maintain strict confidentiality and discretion in handling all business, personnel, and strategic matters. Additional Responsibilities • Demonstrate professionalism, integrity, and discretion at all times, representing the company s values and standards of excellence. • Maintain a high standard of personal appearance and conduct, serving as a role model within the organization. • Attend required meetings, briefings, and training sessions as directed by management. • Contribute to continuous improvement by proactively suggesting enhancements to processes, systems, and office efficiency. • Collaborate effectively with colleagues across departments to ensure seamless operations and exceptional service delivery. WHAT WE ARE LOOKING FOR The successful candidate will have the following experience and skills: • Proven experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role supporting C-suite executives. • Exceptional organizational, time management, and multitasking skills with the ability to manage competing priorities. • Strong written and verbal communication skills, with professional business correspondence etiquette. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools. • Demonstrated ability to exercise sound judgment, discretion, and confidentiality. • Experience in complex scheduling and international travel coordination. • Bachelor s degree preferred; equivalent experience may be considered.