Executive Assistant

**Position** Executive Assistant **Department** Executive Office **Reports to** General Manager **Location** Bahrain **About Company \& Role Purpose** A leading real estate development company in Bahrain is seeking a highly organized and proactive Executive Assistant to support senior leadership. The role is responsible for managing executive schedules, coordinating meetings, handling confidential correspondence, and ensuring the efficient day\-to\-day operation of the Executive Office. The ideal candidate will possess exceptional organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast\-paced corporate environment. **KEY RESPONSIBILITIES, ACCOUNTABILITIES AND ACTIVITIES** **General** · Manage the executive's calendar, appointments, meetings, and travel arrangements. · Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and minutes. · Screen phone calls, emails, and correspondence, responding where appropriate and escalating matters when required. · Maintain strict confidentiality of sensitive business information, documents, and executive communications. · Prepare reports, presentations, letters, and other business documents with a high level of accuracy and professionalism. · Coordinate communication between executives, departments, clients, consultants, and external stakeholders. · Monitor follow\-up actions from meetings and ensure timely completion of assigned tasks. · Organize executive travel, accommodation, transportation, and expense reporting. · Maintain organized filing systems for both physical and electronic records. · Assist in planning board meetings, executive visits, corporate events, and business functions. · Support the Executive Office with administrative duties and special projects as assigned. · Anticipate executive needs and proactively resolve administrative and operational issues to ensure seamless office operations. **BACKGROUND, QUALIFICATIONS \& EXPERIENCE** **Qualifications** · Bachelor's degree in Business Administration, Management, or a related field. · Minimum of 3–5 years of experience as an Executive Assistant supporting senior executives or C\-level management. · Previous experience within the real estate, construction, property development, or a corporate environment is preferred. · Proven experience managing executive calendars, travel arrangements, and confidential correspondence. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. · Experience preparing professional reports, presentations, meeting agendas, and minutes. **Skills** · Excellent verbal and written communication skills in English (Arabic is an added advantage). · Exceptional organizational and time\-management skills with strong attention to detail. · Ability to manage multiple priorities and work under pressure while meeting deadlines. · High level of professionalism, integrity, and discretion when handling confidential information. · Strong interpersonal and relationship management skills with the ability to interact confidently with senior executives and external stakeholders. · Excellent problem\-solving, coordination, and multitasking abilities. · Proactive, resourceful, and capable of working independently with minimal supervision. · Strong presentation, document formatting, and business writing skills. · A positive, adaptable, and service\-oriented attitude with a commitment to delivering high\-quality executive support. Work Location: In person