Executive Assistant

We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide comprehensive administrative and operational support to the Managing Director. The successful candidate will manage schedules, coordinate meetings, prepare reports, handle confidential information, and ensure the smooth execution of daily priorities. **Key Responsibilities** * Manage the Managing Director’s calendar, meetings, appointments, and reminders. * Prepare correspondence, presentations, reports, meeting agendas, and minutes. * Screen and prioritize calls, emails, documents, and meeting requests. * Coordinate with employees, clients, suppliers, and external stakeholders. * Follow up on management instructions, action points, deadlines, and project updates. * Maintain accurate records, confidential files, contracts, and important documents. * Support business operations and special projects when required. * Anticipate the Managing Director’s needs and resolve administrative issues promptly. * Maintain strict confidentiality and represent the Managing Director professionally. **Requirements** * Bachelor’s degree in Business Administration, Management, or a related field. * Minimum of 3–5 years’ experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior management. * Excellent written and verbal communication skills. * Strong organizational, multitasking, and time\-management abilities. * Proficiency in Microsoft Office, Outlook, and online meeting platforms. * Ability to work independently and perform effectively under pressure. * Professional appearance, discretion, integrity, and attention to detail. * Flexibility to work outside standard hours when business needs require. **Preferred Qualifications** * UAE experience and knowledge of local business practices. * Experience supporting a Managing Director, CEO, or senior executive. * Fluency in English; additional languages are an advantage. Application Question(s): * Please do not leave any questions unanswered, as your responses form part of the assessment. * How do you represent senior management when communicating with VIP clients and external stakeholders? * How do you handle pressure while maintaining a positive and professional attitude? * This position requires flexible working hours based on the Managing Director’s schedule. Are you comfortable with this arrangement? * What is your notice period or earliest joining date? * What is your current or most recent salary? * What is your expected salary? * Please describe a situation where you handled an urgent request outside your regular working hours. Work Location: In person