Event Coordinator

**Event Coordinator** **Job Type:** Full\-time **Location:** Dubai, UAE **Job Description** We are looking for a proactive **Event Coordinator** to support the planning and delivery of festivals, exhibitions, mall activations, live entertainment events, and community experiences. The ideal candidate should be confident in communicating with clients, exhibitors, sponsors, vendors, venues, and suppliers while maintaining accurate records and following up on all project requirements. **Key Responsibilities** · Support the planning, preparation, and execution of events and activations. · Coordinate with venues, exhibitors, vendors, suppliers, performers, and production teams. · Prepare event schedules, checklists, floor plans, registration lists, and operational documents. · Follow up on permits, approvals, contracts, payments, and event requirements. · Assist the team on\-site before, during, and after events. · Ensure exhibitors and vendors comply with event and venue guidelines. · Handle participant enquiries and resolve operational issues professionally. · Identify and approach potential exhibitors, sponsors, vendors, and strategic partners. · Promote available event spaces, sponsorship packages, and participation opportunities. · Contact potential clients through telephone calls, emails, WhatsApp, meetings, and direct outreach. · Build and maintain a strong database of exhibitors, sponsors, brands, suppliers, and partners. · Prepare quotations, proposals, sponsorship presentations, and participation packages. · Follow up with prospects, negotiate participation terms, and support the closing of agreements. · Achieve agreed exhibitor, sponsorship, partnership, and sales targets. · Maintain strong relationships with existing clients and identify opportunities for repeat business. · Prepare and organize contracts, invoices, quotations, payment records, and participant documents. · Maintain updated databases, contact lists, sales reports, and project trackers. · Schedule meetings, prepare meeting notes, and follow up on action points. · Coordinate document collection from exhibitors, sponsors, and vendors. · Support email correspondence, filing, data entry, and general office administration. · Prepare regular updates on sales progress, confirmed participants, outstanding payments, and project status. **Candidate Requirements** · Previous experience in events, exhibitions, business development, administration, or a related field. · Strong communication, negotiation, sales, and follow\-up skills. · Confidence in approaching exhibitors, sponsors, brands, and potential business partners. · Good administrative and organizational skills. · Ability to manage multiple tasks and work under deadlines. · Proficiency in AI, Microsoft Office, especially Word, Excel, PowerPoint, and Outlook. · Professional written and spoken English (Arabic is an advantage). · Knowledge of the UAE market, venues, brands, and suppliers is an advantage. · A valid UAE driving licence is an advantage. · Willingness to work flexible hours. Pay: AED4,000\.00 \- AED8,000\.00 per month Work Location: In person