Event Coordinator (2)

JLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally. **Pre\-requisites:** Bachelor's degree or Diploma in Event Management, Hospitality, Communications, or related field Minimum 3\-5 years of event coordination or event support experience Minimum 2 years of experience in Saudi Arabia or GCC countries (preferred) Strong organizational and multitasking abilities **Job Description:** JLL is seeking an energetic and highly\-organized Event Coordinator to support the community engagement team at a dynamic mixed\-use compound in Saudi Arabia. This hands\-on role is essential to ensuring the flawless execution of community events, resident activities, and weekend programming that bring our compound community together. The Event Coordinator will work closely with the Event Planner and Community Engagement Manager to handle operational and logistical aspects of events from planning through completion. The ideal candidate is a proactive team player with excellent attention to detail, strong communication skills, and genuine enthusiasm for creating memorable resident experiences. **Key Responsibilities:** · Assist Event Planner in coordinating and executing all compound events, activations, and community programs. Prepare event timelines, checklists, operational documents, setup diagrams, and coordinate space configurations with the facilities team. Coordinate event logistics including equipment delivery, setup schedules, vendor arrivals, and conduct pre\-event site inspections. Manage event materials inventory (decorations, supplies, registration materials, branded items) through regular audits and coordinate equipment rentals when needed. Serve as day\-to\-day liaison for vendors and suppliers, maintain vendor databases and documentation, and support invoice processing and payment tracking. Maintain comprehensive event files including contracts, permits, insurance certificates, correspondence, and prepare/distribute event briefings and run sheets. Process purchase requisitions and expense reports and track event budgets and expenses using financial tracking systems. Prepare meeting agendas and take minutes for event planning sessions. Provide on\-site support during events including setup coordination, registration, guest services, activity management, and volunteer coordination for larger events. Monitor event operations and report concerns or issues to Event Planner immediately. Deliver excellent customer service to residents, address inquiries professionally, and build positive relationships through friendly interaction. Oversee event breakdown ensuring equipment accountability and proper space restoration. Gather resident feedback through surveys and informal interactions, respond to event inquiries via multiple channels, and maintain accurate event participation records. Coordinate equipment maintenance and repairs, track material usage, prepare reorder requests, and organize storage areas for optimal accessibility. Support event safety protocol implementation including risk assessments, proper signage placement, hazard monitoring, first aid kit maintenance, and ensure compliance with compound policies and Saudi regulations. Compile post\-event reports with attendance and feedback summaries, organize event documentation and media archives, support outcome analysis, identify improvements, and maintain accurate event calendar records. The candidate must demonstrate strong communication skills in English (written and verbal) and effective interpersonal abilities, as this role requires regular coordination with vendors, suppliers, internal departments (facilities, security, maintenance), Event Planner, residents, and event participants to ensure smooth event operations and execution. The candidate will be required to perform all functions and responsibilities of the role, which may not always be expressly mentioned in the Clients contract but would be deemed necessary for the proper performance of services and the carrying out of activities for the effective and efficient management of the property in accordance with good industry protocols and any applicable best international standards and codes of practice. **Key Experience:** Experience coordinating or supporting events in community, hospitality, retail, or entertainment settings Familiarity with Saudi culture and experience working in Saudi Arabia or similar cultural environment (preferred) Experience managing event logistics including vendor coordination, setup, and on\-site operations Track record of providing excellent customer service in face\-to\-face environments Experience working with diverse teams and multicultural communities Demonstrated ability to work independently while also being a strong team player Experience handling multiple priorities and working in fast\-paced environments **Skills Required:** Event coordination and logistics management Vendor liaison and communication Customer service and resident engagement Administrative support and documentation Time management and prioritization Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Comfortable using event management or registration software Excellent communication skills in English (Arabic language skills highly advantageous) Strong organizational skills with keen attention to detail If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table! Personalized benefits that support personal well\-being and growth: JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. About JLL – We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities. Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally. Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.