Document Controller – Waste Management & Transport

Document Controller – Waste Management \& Transport **Company:** Five M Waste Management **Location:** Abu Dhabi, UAE **Employment Type:** Full\-time Five M Waste Management is seeking an experienced and highly organized **Document Controller** to establish and maintain an effective document control system across our operations, maintenance, procurement, HR, finance, sales and project activities. Key Responsibilities * Create and maintain a centralized document filing and control system. * Manage document numbering, classification, revision history, approvals and distribution. * Maintain registers for contracts, quotations, purchase orders, invoices, delivery notes, work orders and client correspondence. * Control operational documents, including trip records, waste transfer documents, disposal records, job cards and monthly waste reports. * Track expiry dates for trade licences, permits, vehicle registrations, insurance policies, employee documents, CICPA passes and other approvals. * Ensure only the latest approved versions of documents, forms, policies and procedures are being used. * Maintain electronic and physical filing systems with proper access controls. * Coordinate document submissions through client portals and maintain submission records. * Follow up with departments to collect missing, incomplete or expired documents. * Prepare document status reports and expiry alerts for management. * Support internal audits, client audits and regulatory inspections. * Maintain strict confidentiality of company, employee and client information. * Assist in converting paper\-based documentation into organized digital records. Requirements * Minimum 3 years of experience as a Document Controller. * Previous UAE experience is strongly preferred. * Experience in waste management, transportation, construction, facilities management, environmental services or a similar operational industry is preferred. * Strong knowledge of document numbering, version control, registers and filing systems. * Proficiency in Microsoft Excel, Word, Outlook and PDF management. * Experience using ERP, document management or client portal systems is an advantage. * Excellent attention to detail and organizational skills. * Good written and spoken English. * Ability to coordinate with multiple departments and meet deadlines. Application Requirements Candidates should submit their CV and include: * Current location * Visa status * Notice period * Current salary * Expected salary Please apply only if you have relevant document control experience. Pay: AED3,000\.00 \- AED4,000\.00 per month Work Location: In person