Document Controller

###### **Core responsibilities** * Administer Aconex and any approved transitional registers, workflows, distribution groups, user permissions and naming conventions. * Receive, quality\-check, register, issue and archive drawings, specifications, reports, RFIs, submittals, transmittals, instructions, change requests, letters, minutes and commercial records in accordance with access controls. * Maintain the master document register, deliverables register, RFI/submittal trackers, correspondence log, revision history and controlled distribution matrix. * Check document numbers, metadata, revision status, file formats, references and workflow routing before issue; reject or return non\-conforming submissions with a clear reason. * Monitor review periods and overdue actions; issue daily/weekly status and ageing reports and escalate priority items. * Ensure superseded information is clearly identified and that current approved information is readily available to authorized users. * Support meeting administration by circulating agendas/minutes/actions where required and linking decisions to the controlled record. * Coordinate onboarding, training and user support for project participants; maintain auditable records of access changes. * Support change control by linking instructions, RFIs, quotations, approvals and variation records without interpreting entitlement or approving cost. * Prepare handover archives, final indexes, document\-quality checks and closeout packages; support periodic audits and confidentiality/data\-retention requirements. * Five or more years of document\-control experience on complex construction, fit\-out, museum, exhibition or multidisciplinary projects; UAE experience preferred. * Strong practical Aconex capability, including workflows, transmittals, mail, packages, registers and reporting. * Working knowledge of construction document types, revisions, approvals, RFIs, submittals and change\-control records. * Advanced Excel and Microsoft 365 skills; accurate, organised and confident coordinating senior stakeholders. * Excellent written and spoken English; Arabic is advantageous. * Able to work under time pressure, protect confidential information and escalate issues without bypassing authority. * Reporting line and day\-to\-day supervisor. * Full\-time site/office requirement, working hours and any weekend/night coordination. * Contract duration, mobilization date and extension option. * Rate or salary band, agency fee basis, leave/cover arrangement and equipment. * Ensure minute\-taking and general project administration are included.