Bookkeeper & Administrative Officer

Job Description: Bookkeeper \& Administrative Officer **Position:** Bookkeeper \& Administrative Officer **Department:** Administration / Finance **Company:** Discovery Construction **Employment Type:** Full\-Time Job Summary We are looking for a reliable, organized, and detail\-oriented Bookkeeper \& Administrative Officer to handle basic bookkeeping, purchasing and procurement activities, document control, and government\-related administrative procedures. The ideal candidate should be capable of maintaining accurate financial and administrative records, coordinating with suppliers and employees, and ensuring that company documents and government requirements are properly managed. Key Responsibilities **1\. Bookkeeping \& Financial Records** * Maintain and update financial records, invoices, receipts, payment vouchers, and expense reports. * Record daily transactions and monitor accounts payable and receivable. * Assist in preparing financial summaries and supporting documents for accounting purposes. * Maintain organized records of purchases, payments, and company expenses. * Coordinate with the accountant or management regarding financial documentation. **2\. Purchasing \& Procurement** * Handle purchasing requirements for office supplies, construction materials, equipment, and other company needs. * Request and compare quotations from suppliers to obtain competitive prices. * Prepare purchase orders and coordinate with suppliers regarding orders, deliveries, and payments. * Maintain an updated supplier database and purchasing records. * Follow up on pending orders and ensure timely delivery of requested items. * Coordinate with site engineers, project managers, and other departments regarding material requirements. **3\. Document Control \& Filing** * Maintain and organize company documents, contracts, quotations, invoices, purchase orders, and employee records. * Ensure proper filing, tracking, and updating of physical and digital documents. * Monitor document expiry dates and follow up on renewals when required. * Maintain confidentiality and ensure that documents are accessible to authorized personnel. * Ensure proper documentation of company transactions and administrative activities. **4\. Government Relations \& Administrative Procedures** * Handle government\-related paperwork, applications, renewals, and submissions. * Coordinate with relevant government authorities regarding company licenses, registrations, permits, and other required documents. * Monitor the validity and expiry dates of company registrations, licenses, and employee\-related documents. * Follow up on pending applications and approvals. * Assist with employee\-related government procedures, including work permits, residency documentation, and other applicable requirements. * Ensure that all required documents are submitted accurately and within the relevant deadlines. **5\. General Administrative Support** * Coordinate with suppliers, employees, government offices, and other external parties. * Prepare letters, forms, reports, and other administrative documents as required. * Maintain trackers for purchases, payments, document submissions, and renewal deadlines. * Perform other bookkeeping and administrative duties assigned by management. Qualifications \& Requirements * Diploma or bachelor's degree in Accounting, Finance, Business Administration, or a related field. * Previous experience in bookkeeping, purchasing, document control, or administrative work is preferred. * Knowledge of Bahrain government procedures and documentation requirements is an advantage. * Proficiency in Microsoft Excel, Word, and other office applications. * Experience with accounting software or ERP systems is an advantage. * Good organizational, communication, and time\-management skills. * Strong attention to detail and ability to manage multiple tasks. * Trustworthy, responsible, and able to handle confidential company information. Preferred Candidate A candidate who can efficiently manage bookkeeping, purchasing, document control, and government paperwork while maintaining accurate records and ensuring smooth day\-to\-day administrative operations. Pay: BD200\.000 per hour Work Location: In person