Assistant FM Manager

We are looking for an experienced Assistant FM Manager to support the delivery of Facilities Management services across commercial, residential, mixed-use, hospitality, healthcare, or industrial assets. The ideal candidate will possess strong technical knowledge of MEP systems, excellent leadership capabilities, and a proven track record in maintenance management, client relations, and service delivery excellence. The responsibilities will include but not limited to: Operations & Maintenance Management • Assist in managing day-to-day FM operations across multiple facilities/sites. • Ensure all preventive, predictive, corrective, and reactive maintenance activities are executed as per approved schedules. • Monitor MEP systems including HVAC, plumbing, electrical, firefighting, BMS, generators, pumps, and water systems. • Review maintenance reports and ensure service requests are closed within agreed SLAs. • Conduct regular inspections, audits, and asset condition assessments. • Lead troubleshooting and root cause analysis for critical technical issues. Technical & Engineering Management • Provide technical expertise on mechanical and MEP-related systems. • Evaluate asset performance and recommend improvement initiatives. • Support lifecycle asset management and equipment replacement planning. • Review engineering drawings, technical specifications, method statements, and risk assessments. • Ensure compliance with local authority regulations and statutory requirements. • Assist in energy management initiatives and sustainability programmes. Team Leadership & Resource Management • Supervise engineers, supervisors, technicians, and subcontractors. • Allocate resources effectively to ensure maximum operational efficiency. • Conduct toolbox talks, technical briefings, and performance reviews. • Provide coaching and technical guidance to maintenance teams. • Support manpower planning, mobilisation, and training initiatives. Contract & Vendor Management • Monitor subcontractor performance against contractual KPIs and service standards. • Review quotations, technical submissions, and service proposals. • Coordinate with vendors for specialised maintenance activities. • Ensure all contractor works comply with HSE and quality requirements. • Verify work completion and recommend invoice approvals. Client Relationship Management • Serve as a key point of contact for clients regarding operational matters. • Attend client meetings and present operational performance reports. • Address client concerns and implement corrective actions promptly. • Ensure high customer satisfaction and contract compliance. • Support contract retention and business growth initiatives. Health, Safety & Compliance • Ensure compliance with HSE policies, procedures, and permit-to-work systems. • Conduct site safety inspections and risk assessments. • Investigate incidents and implement preventive measures. • Ensure statutory inspections and certifications are maintained. • Promote a strong safety culture across all sites. Budgeting & Cost Control • Assist in preparing annual maintenance budgets and forecasts. • Monitor operational expenses and identify cost-saving opportunities. • Track spare parts inventory and procurement activities. • Ensure effective utilisation of resources while maintaining service quality. • Support preparation of monthly financial and operational reports. Project & Transition Management • Support mobilisation and demobilisation of FM contracts. • Coordinate minor projects, refurbishments, and improvement works. • Participate in snagging, handover, and commissioning activities. • Manage project schedules and ensure timely completion. • Coordinate with stakeholders during facility expansions or modifications. Reporting & Documentation • Prepare weekly and monthly operational reports. • Monitor KPI, SLA, and asset performance indicators. • Maintain maintenance records, compliance documentation, and asset registers. • Generate management reports and recommendations for continuous improvement. • Ensure proper document control and audit readiness. • Bachelor's Degree in Mechanical Engineering . • Minimum 7–10 years of Facilities Management experience . • Strong experience managing hard FM services and MEP maintenance. • Proficiency in CAFM systems and MS Office applications. • Strong understanding of HVAC, plumbing, firefighting, BMS, chillers, pumps, and electrical systems. • Knowledge of local authority regulations, HSE standards, and statutory compliance. • UAE Driving Licence preferred.