Administrative Secretary

We are seeking a highly organized, detail\-oriented, and proactive **Administrative Secretary** to join our dynamic team. The ideal candidate will have a proven track record of providing high\-level administrative and secretarial support in a fast\-paced corporate environment within the GCC region. You will be responsible for streamlining office operations, managing communications, and ensuring the smooth day\-to\-day functioning of the executive office. **Key Responsibilities:** * **Office Management:** Oversee daily office operations, maintain office supplies, and coordinate with building management and vendors as needed. * **Correspondence \& Communication:** Act as the first point of contact; manage incoming and outgoing phone calls, emails, couriers, and official correspondence with professionalism. * **Calendar \& Schedule Management:** Coordinate executive calendars, schedule internal and external meetings, appointments, and travel arrangements. * **Documentation \& Reporting:** Draft, format, and proofread professional letters, memos, reports, presentations, and minutes of meetings (MoM). * **Record Keeping:** Maintain and update digital and physical filing systems, ensuring confidentiality and secure storage of sensitive company documents. * Assist with basic public relations (PRO) duties, such as processing documentations, processing visa applications, and coordinating with local government departments (advantageous). * **Meeting Coordination:** Prepare meeting rooms, organize catering, and compile necessary documentation/agendas for attendees. * **Financial Administration:** Handle petty cash management, prepare expense reports, and assist the finance team with basic invoicing and billing coordination. **Qualifications \& Requirements:** * **Experience:** Minimum of **2 to 3 years of verifiable administrative/secretarial experience working within the GCC region** (UAE, Saudi Arabia, Qatar, Oman, Bahrain, or Kuwait). * **Education:** Bachelor’s degree in Business Administration, Secretarial Studies, or a related field. * **Language Skills:** Fluency in **English** (written and spoken) is mandatory. Proficiency in **Arabic** is a strong advantage. * **Technical Proficiency:** Advanced computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with virtual meeting platforms (Zoom, MS Teams). * **Cultural Awareness:** Strong understanding of GCC business culture, etiquette, and standard local administrative procedures. **Key Competencies (Soft Skills):** * Exceptional organizational, multi\-tasking, and time\-management skills. * High level of professionalism, discretion, and confidentiality when dealing with sensitive information. * Strong interpersonal and communication skills. * Proactive problem\-solver with a high attention to detail. Work Location: In person