Administrative Coordinator M/F

**Job Description** ------------------- ### **Job title/position** Administrative Coordinator M/F ### **Type of Contract** Fixed\-term\-contract ### **Nature of contract** Full time ### **Contract length** 3 years ### **Your mission** We currently have an opportunity within SPIE Global Services Energy LLC Doha, Qatar for a Administrative Coordinator Your main duties will be to: \- * Handle all administrative tasks of the assigned employees from mobilization to demobilization as per company standards, guidelines and procedures. * Manage all kinds and types of Qatar entry visas \- responsible for visa applications, renewals and cancellations by coordinating with the company PRO; keep track of block visas. * Coordinate with the HR department to obtain the required information for arranging the Labour Contract by liaising with the PRO. * Keep track and progress of new mobilizations, generate pertaining reports for management. * Administer the mobilization process which includes scheduling appointment with QVC; manage visa transfer if local hire; liaison with company approved overseas agencies for mobilization where necessary. * Ensure all the pre\-departure documentations and attestations are intact. * Arrange/process gate pass, chopper pass and necessary access cards enabling entry to work sites. * Responsible to arrange trainings (such as HUET/SS/BOSIET/PTW/APAVE etc.), fit to work certifications and PPEs. * Record the expiry dates of passport, visa, trainings, passes and fit to work etc. in PROLOG to keep track of validity. * In charge for air ticketing \- identify the feasible and economical air ticket for employees during mobilization, demobilization and annual/rotational leave periods. * Record travel data (arrival and departure dates) for POB (personnel on board) reporting and for generating reports. * Administer hotel reservations as per rotational schedule for offshore crew, and for visitors and other employees where necessary. * Generate Purchase orders for air tickets, PPE, trainings, hotels, medical check\-ups etc. * Liaison with drivers for management of transportation \- airport pick\-up \& drop\-off, site transportation where necessary, document delivery and collection etc. * Keep employee rotational/annual leave plan up to date. * Contribute towards company’s QHSE policies in daily work environment. ### **Your profile** Ideally, you will have graduated with minimum Higher Secondary School Education plus a three\-year technical diploma (HNC, HND or equivalent). Relevant Work Experience: Minimum of 10 years of experience with at least 5 years offshore level on\-field equipment in diversified oil \& gas processing or petrochemical plants. You are fluent in English with both written and verbal communication You will have good interpersonal and organizational skills, as well as, a good level of computer literacy and be proficient in Microsoft Office. **Candidate criteria** ---------------------- ### **Desired level of study** E\-Bachelor or equivalent ### **Minimum experience** 6 years or more ### **Working language(s)** Anglais (C\-Maitrise professionnelle usuelle) **General informations** ------------------------ ### **Entity** ### **Reference** 2026\-44958