Administrative Assistant (LADIES ONLY)

\*URGENT HIRING\* \*Only apply if you can join immediately (LADIES ONLY)\* As the Administrative Assistant, you will play a pivotal role in managing the salon's finances, HR tasks, inventory, purchasing, and other administrative duties. The successful candidate will demonstrate strong organizational skills, an understanding of accounting, and a proactive approach to problem\-solving. **Key Responsibilities:** **Finances/Accounting:** * Process and request all payments, including utilities and vendor invoices. * Record all expenses in the accounting sheet accurately and timely. * Manage cash flow and handle daily cash transactions. * Request invoices and create receipts for all expenses, maintaining organized monthly files. * Support payroll processing, ensuring timely and accurate payments to staff. **HR/Admin:** * Regularly update and maintain staff files and records. * Draft various internal documents including warning letters, offer letters, end\-of\-service letters, salary certificates, etc... * Monitor the operations email daily, promptly forwarding and addressing emails. * Track staff leave and manage leave records. * Apply for Medical Commission appointments, government contracts, visas, ID renewals, and other government\-related tasks. * Update staff schedules monthly * Add new services and retail products to the Salon System **Inventory/Purchasing:** * Handle inquiries from suppliers and maintain strong vendor relationships. * Create purchase orders based on management\-approved requisitions. * Update the inventory sheet regularly * Input any new retail products into the Salon's System **Other Duties:** * Coordinate with maintenance personnel for necessary repairs and oversee work when required. * Prepare accommodation for new team members. * Collaborate with marketing personnel to post on Instagram, Tik Tok, Facebook, etc... * Support the reception team whenever needed. **Qualifications:** * Previous experience as an Administrative Assistant or in a similar role * Strong organizational and multitasking abilities with a keen attention to detail. * Proficiency in accounting software and Microsoft Office Suite (Excel, Word, Outlook). * Excellent communication skills, both written and verbal. * Ability to work independently while being part of a team\-focused environment. Job Type: Full\-time Pay: QAR2,800\.00 \- QAR4,000\.00 per month Language: * English (Required) Work Location: In person