Administration Specialist

We are currently seeking a detail-oriented and organized Administration Specialist to provide comprehensive support to our Hospitality team. You will play a key role in ensuring smooth day-to-day operations by handling various administrative tasks and supporting our staff members. • Prepare and manage bids, ensuring all necessary documents are collected, reviewed, and presented in a timely and professional manner. This includes gathering data, specifications and supporting materials. • Conduct research on potential clients, competitors, and market trends is to create competitive and relevant bid proposals that reflect the company's strategic approach and value proposition. • Ensure that all bids adhere to client requirements, company standards, and regulatory guidelines, reviewing all documents for accuracy, completeness, and consistency prior to submission. • Assist with evaluating feedback from clients, tracking the status of bids, and preparing reports on bid outcomes to improve future bidding strategies and identifies areas for improvement. • Make travel arrangements for team members such as booking flights, cars, and hotel reservations. • • • • • • • • • • • • • • • Requirements • Minimum of 5 years proven experience as an Administrative Assistant, Secretary, or similar role, with a minimum of 2 years involvement in bids and proposals • Excellent interpersonal and communications skills. • Professional, pleasant and confident manner in making and receiving phone calls . • Strong organizational and problem-solving abilities. • Ability to take initiative and work proactively. • Ability to work through periods of high workload. • Ability to maintain and improve filing systems. • Attention to detail and a high level of accuracy. • Ability to maintain confidentiality and handle sensitive information. • Strong team player with the ability to build relationships. • Flexibility, adaptability, and a co-operative attitude. • Understanding of regional business culture and regulations. • Software: Microsoft Office programs (Excel, PowerPoint, Outlook and Excel ) to an advanced level including mail merge. • Language skills: Fluency in English, written and verbal.