Admin and Accounts Assistant

Job Reference ablgroup/TP/916/426 **Employment Type:** Permanent \- Full Time **Salary:** Competitive **Weekly Working Hours:** 8 **Work Location:** Al Khobar **Closing Date:** 21/08/2026 **Department:** Admin **Region / Division:** MENSAI We are a global consultancy group, combining multi\-disciplined expertise to deliver marine, engineering and technical services that drive safety and sustainability in maritime, oil \& gas and renewable energy sectors. With a legacy dating back to 1856 – to the world’s first marine surveying organisation, The Salvage Association – Aqualis continues to evolve to provide the deepest pool of technical expertise across marine and engineering disciplines in more locations worldwide, to best support our clients and markets in keeping the world moving today, whilst managing the challenges of tomorrow. You will provide day to day administrative and accounting support to ensure the efficient operation of the company’s business activities in the UAE. The role supports finance, human resources, compliance, and general office administration. **What will you be doing?** * Issuing invoices for UAE, Qatar and KSA entities and posting time sheet and expense data in the ERP system for freelancers. * Perform regular reviews of WIP and follow up with Project Managers. * Assist in maintaining accounting records, including filing and posting of invoices, receipts, and payment vouchers in NetSuite. * Assist with bank reconciliations and preparation of supporting schedules. * Coordinate with external accountants and auditors by providing required documentation. * Support monthly closing activities and basic management reporting. * Manage general office administration, including records management and document control. * Coordinate with service providers such as travel agents, office vendors, and insurance providers. * Maintain proper filing of contracts, agreements, and corporate documents. * Provide administrative support to management and other departments as required. * Ensure compliance with internal controls, company policies, and local regulations. * Perform other duties reasonably assigned to support business operations. **What are we looking for?** * 2 years’ worth of experience working in a commensurate position within a Finance team. * Understanding of banking transactions and tax knowledge of UAE and Qatar. * Proficiency in Microsoft Windows applications such as Excel. * Ability to work without close supervision, priorities own tasks and deliver to deadlines in line with changing business needs. **Further Information:** *This position will be based at our office in Al Khobar.* *You must have the right to live and work in Saudi Arabia.* *The closing date for applications is Friday 21**st* *August. We reserve the right to close the advert sooner should we receive sufficient responses.* *You can learn more about our team and what we do here:* * *To ensure your application is considered, please submit it using the link provided on this page.* *NO RECRUITMENT AGENCIES.* **Our Commitment to D\&I:** At Aqualis Group, we are committed to building a diverse, equitable, and inclusive workplace where everyone feels respected, valued, and empowered to thrive, regardless of background, identity, or role. As a global company, we believe that diversity drives innovation and inclusion strengthens our teams. We support flexible working, accessible environments, and employee wellbeing. Even if your experience doesn’t match every requirement, we encourage you to apply—your unique perspective could be just what we need.